Privacy Policy

Last Updated: December 7, 2025

Effective Date: December 7, 2025

1. Introduction

Fleetiqo ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use our website (https://fleetiqo.com) and mobile application (collectively, the "Service").

By using the Service, you consent to the data practices described in this Privacy Policy. If you do not agree with this Privacy Policy, please do not use the Service.

This Privacy Policy complies with:

  • General Data Protection Regulation (GDPR) - EU
  • California Consumer Privacy Act (CCPA) - USA
  • California Privacy Rights Act (CPRA) - USA
  • Apple App Store Privacy Requirements
  • Other applicable data protection laws

2. Information We Collect

2.1 Information You Provide Directly

Account Information:

  • Name
  • Email address
  • Phone number
  • Company name (optional)
  • Password (encrypted)

Vehicle and Fleet Data:

  • Vehicle information (make, model, year, VIN, license plate)
  • Vehicle photos and documents
  • Maintenance records
  • Expense records
  • Rental information
  • Mileage data
  • Insurance information

Payment Information:

  • Credit card information (processed securely by Stripe - we do not store full card numbers)
  • Billing address
  • Transaction history
  • Apple ID payment information (for mobile app subscriptions)

Communications:

  • Support tickets and correspondence
  • Feedback and survey responses
  • Chat messages with support team

2.2 Information Collected Automatically

Device Information:

  • Device type and model
  • Operating system and version
  • Unique device identifiers
  • Mobile network information
  • Device settings

Usage Information:

  • Pages visited and features used
  • Time spent on pages
  • Click patterns and navigation paths
  • Search queries
  • Error logs and crash reports

Location Information:

  • IP address
  • Approximate location (city, state, country)
  • GPS location (only when you use location-based features and grant permission)

Cookies and Tracking Technologies:

  • Session cookies
  • Persistent cookies
  • Analytics cookies
  • Local storage

2.3 Information from Third Parties

  • Payment processors (Stripe, Apple)
  • Analytics providers
  • Social media platforms (if you connect your account)
  • Public databases (for vehicle information verification)

3. How We Use Your Information

We use your information for the following purposes:

3.1 Provide and Maintain the Service

  • Create and manage your account
  • Process your transactions and subscriptions
  • Store and manage your vehicle data
  • Provide customer support
  • Send service-related notifications
  • Backup and secure your data

3.2 Improve and Develop the Service

  • Analyze usage patterns and trends
  • Develop new features and functionality
  • Conduct research and analytics
  • Test and optimize performance
  • Fix bugs and technical issues

3.3 Communicate with You

  • Send account updates and notifications
  • Respond to your inquiries and support requests
  • Send marketing communications (with your consent)
  • Conduct surveys and request feedback
  • Send important service announcements

3.4 Security and Fraud Prevention

  • Detect and prevent fraud
  • Protect against security threats
  • Monitor for suspicious activity
  • Enforce our Terms of Service
  • Comply with legal obligations

3.5 Legal Compliance

  • Comply with applicable laws and regulations
  • Respond to legal requests and court orders
  • Protect our legal rights
  • Resolve disputes

4. Legal Basis for Processing (GDPR)

For users in the European Union, we process your personal data based on the following legal grounds:

4.1 Contractual Necessity

Processing is necessary to perform our contract with you (providing the Service).

4.2 Legitimate Interests

Processing is necessary for our legitimate interests, such as:

  • Improving the Service
  • Ensuring security
  • Analyzing usage
  • Marketing (where permitted)

4.3 Consent

You have given explicit consent for specific processing activities, such as:

  • Marketing communications
  • Location tracking
  • Optional data collection

4.4 Legal Obligation

Processing is necessary to comply with legal obligations.

5. How We Share Your Information

We do not sell your personal information. We may share your information in the following circumstances:

5.1 Service Providers

We share information with third-party service providers who perform services on our behalf:

  • Payment Processing: Stripe, Apple (for processing payments)
  • Cloud Hosting: AWS, Google Cloud (for data storage)
  • Analytics: Google Analytics (for usage analysis)
  • Email Services: SendGrid, Mailgun (for sending emails)
  • Customer Support: Support ticket systems

These providers are contractually obligated to protect your information and use it only for specified purposes.

5.2 Co-Hosts and Team Members

If you add co-hosts or team members to your account, they will have access to the vehicle and fleet data you share with them.

5.3 Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your information may be transferred. We will notify you before your information is transferred and becomes subject to a different privacy policy.

5.4 Legal Requirements

We may disclose your information if required by law or in response to:

  • Court orders or subpoenas
  • Legal processes
  • Government requests
  • Protection of our rights and safety
  • Investigation of fraud or security issues

5.5 With Your Consent

We may share your information for other purposes with your explicit consent.

6. Data Retention

We retain your personal information for as long as necessary to:

  • Provide the Service to you
  • Comply with legal obligations
  • Resolve disputes
  • Enforce our agreements

6.1 Active Accounts

While your account is active, we retain all your data to provide the Service.

6.2 Deleted Accounts

When you delete your account:

  • Your personal data is deleted within 30 days
  • Some data may be retained for legal or security purposes
  • Backup copies may persist for up to 90 days
  • Anonymized data may be retained for analytics

6.3 Inactive Accounts

Accounts inactive for more than 3 years may be deleted after notice is provided.

7. Your Privacy Rights

7.1 All Users

You have the right to:

  • Access: Request a copy of your personal data
  • Correction: Update or correct inaccurate data
  • Deletion: Request deletion of your account and data
  • Export: Download your data in a portable format
  • Opt-Out: Unsubscribe from marketing communications

7.2 GDPR Rights (EU Users)

If you are in the European Union, you have additional rights:

  • Right to Rectification: Correct inaccurate personal data
  • Right to Erasure: Request deletion (Right to be Forgotten)
  • Right to Restrict Processing: Limit how we use your data
  • Right to Data Portability: Receive your data in machine-readable format
  • Right to Object: Object to processing based on legitimate interests
  • Right to Withdraw Consent: Withdraw consent at any time
  • Right to Lodge a Complaint: File a complaint with your supervisory authority

7.3 CCPA/CPRA Rights (California Users)

If you are a California resident, you have the right to:

  • Know: What personal information we collect and how we use it
  • Delete: Request deletion of your personal information
  • Opt-Out: Opt-out of sale of personal information (we do not sell data)
  • Non-Discrimination: Not be discriminated against for exercising your rights
  • Correct: Request correction of inaccurate information
  • Limit: Limit use of sensitive personal information

7.4 How to Exercise Your Rights

To exercise any of these rights:

  • Email us at: privacy@fleetiqo.com
  • Use the account settings in the app
  • Contact support at: support@fleetiqo.com

We will respond to your request within 30 days (or as required by applicable law).

8. Data Security

We implement industry-standard security measures to protect your personal information:

8.1 Technical Measures

  • Encryption: Data encrypted in transit (TLS/SSL) and at rest (AES-256)
  • Secure Servers: Data stored on secure, monitored servers
  • Access Controls: Strict access controls and authentication
  • Firewalls: Network security and firewalls
  • Regular Backups: Automated backups for data recovery

8.2 Organizational Measures

  • Employee training on data protection
  • Confidentiality agreements with staff
  • Regular security audits and assessments
  • Incident response procedures
  • Data protection impact assessments

8.3 Your Responsibility

You are responsible for:

  • Keeping your password secure
  • Not sharing your account credentials
  • Logging out of shared devices
  • Reporting security incidents

8.4 Data Breach Notification

In the event of a data breach, we will:

  • Notify affected users within 72 hours (as required by GDPR)
  • Notify relevant authorities
  • Take immediate action to secure data
  • Provide information about the breach and remediation steps

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence, including the United States.

9.1 EU to US Transfers

For transfers from the EU to the US, we rely on:

  • Standard Contractual Clauses (SCCs) approved by the European Commission
  • Adequate safeguards as required by GDPR
  • Your explicit consent where required

9.2 Data Protection

We ensure that all international transfers comply with applicable data protection laws and that your data receives adequate protection.

10. Cookies and Tracking Technologies

10.1 Types of Cookies We Use

Essential Cookies:

  • Required for the Service to function
  • Session management and authentication
  • Cannot be disabled

Analytics Cookies:

  • Help us understand how you use the Service
  • Google Analytics
  • Can be disabled in settings

Functional Cookies:

  • Remember your preferences
  • Enhance user experience
  • Can be disabled in settings

10.2 Managing Cookies

You can control cookies through:

  • Your browser settings
  • Our cookie consent banner
  • Account settings in the app

Note: Disabling essential cookies may affect Service functionality.

10.3 Do Not Track

We currently do not respond to Do Not Track (DNT) signals. We will update this policy if we implement DNT support.

11. Children's Privacy

The Service is not intended for children under 18 years of age. We do not knowingly collect personal information from children under 18.

If we discover that we have collected information from a child under 18:

  • We will delete the information immediately
  • We will terminate the account
  • We will notify the parent or guardian if possible

If you believe we have collected information from a child under 18, please contact us at privacy@fleetiqo.com.

12. Third-Party Links and Services

The Service may contain links to third-party websites and services. This Privacy Policy does not apply to those third parties.

We are not responsible for:

  • Privacy practices of third-party websites
  • Content on third-party websites
  • Data collection by third parties

We encourage you to review the privacy policies of any third-party services you use.

13. Marketing Communications

13.1 Types of Communications

We may send you:

  • Service updates and announcements
  • New feature notifications
  • Tips and best practices
  • Promotional offers (with consent)
  • Newsletters (with consent)

13.2 Opt-Out

You can opt-out of marketing communications by:

  • Clicking "unsubscribe" in any email
  • Updating preferences in account settings
  • Contacting support@fleetiqo.com

Note: You cannot opt-out of essential service communications (e.g., security alerts, billing notifications).

14. California Shine the Light Law

California residents may request information about our disclosure of personal information to third parties for direct marketing purposes.

To make such a request, contact us at: privacy@fleetiqo.com

Note: We do not share personal information with third parties for their direct marketing purposes.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by:

  • Posting the updated policy on our website
  • Sending an email to your registered email address
  • Displaying a notice in the Service
  • Requesting your consent where required by law

The "Last Updated" date at the top of this policy indicates when it was last revised.

Your continued use of the Service after changes become effective constitutes acceptance of the updated Privacy Policy.

16. Data Protection Officer

For questions about data protection and privacy, you can contact our Data Protection Officer:

  • Email: dpo@fleetiqo.com
  • Subject Line: Data Protection Inquiry

17. Supervisory Authority

If you are in the European Union and believe your data protection rights have been violated, you have the right to lodge a complaint with your local supervisory authority.

You can find your supervisory authority at: https://edpb.europa.eu/about-edpb/board/members_en

18. Contact Us

For questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

  • Email: privacy@fleetiqo.com
  • Support: support@fleetiqo.com
  • Data Protection Officer: dpo@fleetiqo.com
  • Website: https://fleetiqo.com

We will respond to your inquiry within 30 days.

19. Acknowledgment

BY USING THE SERVICE, YOU ACKNOWLEDGE THAT YOU HAVE READ THIS PRIVACY POLICY, UNDERSTAND IT, AND AGREE TO ITS TERMS.